DOLE X HUMAN RESOURCE MANAGEMENT SYSTEM

1. Introduction

DOLE-X Human Resource Management System (HRMS) is an ongoing-development application which aim to cater operations in Human Resource. The system aims to provide as a data storage for employee records which is essential in filling up of Personal Data Sheet (PDS). Thru DOLEX-HRMS, employees can fill up and update employee records and upload important user documents in the system. Since the updating of data is centralized, employees and HR Unit can view and update employee records real-time. 

 

As of the current version release, DOLEX-HRMS has the following functional modules:

 

  • Employee Registration
  • Employee Profile Updating
  • Uploading of Personal Documents
  • Leave Management module
  • User Management (Admin)
  • Reports Generation (Admin)

IT Unit aims to futher extend the functions and modules of the system in compliance to PRIME-HRM

1.1. Copyright and Document Definition

1.1.1. Copyright

The Copyright in this work is vested in the Department of Labor and Employment - Regional Office 10 (DOLE-X). This document is issued in confidence for the purpose only for which it is produced. It must not be reproduced in whole or in part, or stored in a retrieval system or transmitted in any form or by any means electronic or mechanical including photocopying and recording or otherwise for any purpose other than under agreement or with the consent in writing of DOLE-X

1.1.2. Document Definition

This document contains detailed instructions on how to use the Human Resource Management System (HRMS). The purpose of this document is to provide guidance in using the system and is targeted at users that are primarily involved in creating and managing the HRMS. This guide assumes that you are familiar with any internet browser. It does not explain things such as how to use dialogue boxes or pop-up windows. This guide shows you how to get started with the system. It explains:
• Important concepts
• The overall processes you must perform
• Basic information about the important tasks you must perform
• Step-by-step instructions on how to accomplish specific tasks

1.2. System Modules

System Module

 

   1. User Information Module

  • Basic Information
  • Family Background
  • Educational Background
  • Work Experience
  • Eligibility
  • Training
  • Voluntary Work
  • Special Skills
  • Hobbies

   2. Leave Module

  • Leave Application
  • Leave Table

 

1.3. System Concept

2. Getting Started

Before using the system, you are required to secure an account which is provided by Human Resource Unit. You may approach HR Unit or send an email to dole10hr@gmail.com

Please do not share your account details to anyone!

2.1. Logging in to the System

After securing an account from HR Unit, you may proceed in logging in to the system thru the link below: 

 

 https://hrms.dolexportal.com/login-form

 

Input provided email address and password. 

After successful login, you will be directed to the dashboard of the Human Resource Management System

Section highlighted with blue table displays the current job vacancies of the Regional Office, this is updated regularly by the HR unit. Section highlighted with yellow show the data such as Leave applications and Request applications filed by the employee. Section highlighted with red displays the navigation dock of the system. In the navigation dock section is grouped by:

 

 

   1. User Information - Contains the personal details of the employee

  • Basic Information
  • Educational Background
  • Elibilities
  • Training
  • Special Skills & Hobbies
  • Work Experience
  • Voluntary Work

   2. Family Background - Contains details of your family

  • Spouse Information (If applicable)
  • Children (If applicable)  

   3. Manage Leave - Contains the details of filed leave and for leave application module

  • Leave Table
  • File Leave

   4. Manage Request - Contains the details of filed request (Certificate of Employment, Request to borrow, etc.) and for                                        request application module

  • RequestTable
  • File Request

   5. Director's Corner - Contains the updated details of the heads of offices

   6. Tutorial - Contains the updated tutorial for the HRMS (All tutorials for future enhancements of the system will be                        posted here)

User Information details were referenced from the Civil Service Form 212 (PDS)

3. Managing User Profile

User profile information is encoded by the user upon receiving account information. Only you, as the employee, is allowed to update your user information. You can updated your user information anytime in the system.

Before performing other functions in the system (File Leave, Request, etc.), you are required to update your user information. This is to prove authenticity of the user and is part of the technical process of the system.

3.1. Updating User Profile

1. Login to your HRMS User Account
2. On the navigation dock, located ate the left section of the site, click User Information

3.  Update the necessary details by clicking the following sections:

  • Basic Information
  • Educational Background
  • Family Background
  • Spouse Information (If applicable)
  • Children (If applicable)  
  • Elibilities
  • Training
  • Special Skills & Hobbies
  • Work Experience
  • Voluntary Work
 
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